Privacy Statement

1. Purpose and Scope of the Statement

The Euronext Group (“Euronext”, “we”, “us”) is strongly committed to protecting your personal data and upholding your right to privacy. This Privacy Statement describes how we collect and process your personal data and provides an overview of your rights in relation to your personal data. It applies to information which you may provide directly to us or via third parties.

Euronext Group consists of Euronext N.V, a Dutch holding company, located at Beursplein 5, 1012 JW, Amsterdam, the Netherlands, and its affiliated companies, acting as controllers. A list of all group companies can be found in annex to this Statement.

 

2. Application of this Statement

This Privacy Statement applies to the way we collect and process your personal data. Personal data will be collected and processed by us when you or a company with which you are connected engage with us and/or avail of our services, e.g.:

  • via our websites or other selected domains, including any linked pages owned and operated by Euronext or any successors thereof, or any application made available by Euronext for use on a tablet, mobile phone or other mobile device (individually and collectively, the " Euronext websites"),
  • in the framework of the execution of a contract with a company with which you are connected (e.g. when we have a contract with your employer and the latter provides us your contact data in the execution of that agreement)
  • by participating to one of our events
  • etc.

We will collect personal data:

  • from you: for example through Euronext websites, when you avail of our products and services, when you attend one of our events or an event hosted at our premises, when you correspond with us, etc.; and
  • from third party sources such as but companies or companies applying for listing with which you are connected, Euronext members, Euronext clients for market data services, and/or from publicly available resources (e.g. registration offices, newspapers and other publications).

If you provide personal data directly to us or via third parties, in the following cases, please refer directly to section 11 that provides the information relating to these specific cases (“Applicant(s)”) :

  • You participate in a Euronext recruitment initiative
  • You voluntarily submit your resume to a representative of Euronext on an ad hoc basis
  • You apply for an advertised job
  • A recruiter provides your resume or details to Euronext
  • Euronext finds your CV / details in online searches e.g. LinkedIn
  • You are referred to an open position by an employee as part of the Euronext Referral Pro-gram.

This Statement applies to any and all job applications submitted and recruitment initiatives co-ordinated by Euronext .

IMPORTANT: should you send your resume via a recruiter with whom you have engaged with, we encourage you to read the relevant recruiter's data protection Statement to understand how your Personal Data is processed by such a recruiter who is a controller of your Personal Data inde-pendently of Euronext’s concerned entity.

 

3. The personal data we process

The personal data we may process, which we may collect either directly from you or a company with which you are connected or from a third party, may include some or all of the following depending on the nature of the processing activity:

 

 

DEVICE  INFORMATION

 

We collect information about your computer/device browser via cookies used on Euronext websites. Please see section 4 of this Privacy Statement for further information.

 

CONTACT AND COMPANY INFORMATION

 

 

This may include general personal data about who you are such as your name, your contact details, identification number, your job title and position in a company.

 

 

AML INFORMATION

 

This may include your position as a director, officer or beneficial owner of a company, copy documentation confirming your identity (such as your passport or identity card) and copy documentation showing proof of your address.

 

MAR INFORMATION

 

This may include general personal data about who you are such as your name, your contact details, your job title, identification number, position in a company and reason for being an insider as defined by law.

MIFID II INFORMATION

This includes all personal data this regulation requires Euronext to process.

MIFIR INFORMATION This includes all personal data this regulation requires Euronext to process.

 

CRM  INFORMATION

 

This may include your correspondence and communications with us and details of your connections with our staff and of your visits to our premises.

 

PUBLICLY  AVAILABLE INFORMATION

 

This may include information available: (i) on the websites or promotional material of companies or organisations with which you are connected; (ii) in news articles; or (iii) from registries such as the companies registration offices.

VOICE DATA We may record operative telephone calls by us, or to us, to the ex-tent it is necessary to do so to fulfil our legal duties. More information on this voice recording is provided in article 1.5 of the Euronext Rule Book available at euronext.com/en/regulation/euronext-regulated-markets. Any telephone records will include your telephone number, voice, and any data transmitted during the telephone call.
MARKET 
SURVEILLANCE DATA
In connection with trading of financial instruments, we may collect your personal data from issuers, members, securities registers and public authorities in order to fulfil our legal duties to monitor market activity. 
 

 

INFORMATION IN
CONNECTION WITH EURONEXT

MEETINGS AND/OR EVENTS

 

We may collect specific information about you so that we may host you at our premises or at any event or seminar which we organise. We may also collect images (such as photographs and video footage) at IPO announcements and other Euronext events and CCTV footage when you visit our premises.

 

OTHER  INFORMATION

 

We may also process any personal data which you or the company with which you are connected choose to provide us.

 

 

4. Websites and Cookies

4.1 Euronext Websites

Euronext N.V. is responsible (the controller) for the websites of Euronext Group.

By using these websites, you accept the practices described in this policy, we therefore advise you to carefully review all of its provisions.

Please note that the Euronext websites are general audience websites and Euronext does not knowingly collect personally identifiable information from persons under 18 years of age.

4.2 Cookies technologies

Cookies are small text files that are sent and stored on the user computer, smartphone or other device for accessing the Internet, whenever you visit a website. They are useful because they allow a website to recognize the user device, log when the user visits a particular page or provide a secure connection to a website, etc. Euronext undertakes to delete Cookjes, which it is responsible for, from your computer after a duration of 12 months. At the end of this period, Consent will be obtained from you again.

Euronext websites use cookies for various purposes:

Cookie Type

Purpose

Description

Necessary

Authentication

Single Sign On

Euronext websites use a specific type of cookie which is essential for the software to work properly and for ease of use.

This is used to create a session ID for the user, so the system can identify the user as a unique individual, distinct from anyone else surfing on the Euronext websites, and grant him access across Euronext websites. It also allows the user to enter his\her credential only once the user.

This information is not used or stored outside Euronext systems, and is held only temporarily while the user is accessing account pages and other pages which require unique and secure access. Without this cookie, such access could not remain secure.

Functional

User Preferences

User Settings

Functional cookies record information about choices that you have made. For example we put a cookie to remember your language choice to ensure you to do not have to reenter the information each time you visit the page.

This cookie is necessary to offer the basic functionality of the Euronext websites, and to remember your personal settings. By storing your preferences, this cookie enables to browse easily on the Euronext websites.

Analytic

Audience Analytics

Analytics technologies are used to collect information about how people use Euronext websites. These technologies store information about what pages you visit, how long you are on the site, how you got there and what you click on. The information collected aims at improving the Euronext websites to meeting the users’ needs.

 

You can decide if a cookie from Euronext websites can be stored on your device. Euronext recommends that you leave the cookie active. By blocking, turning off or otherwise rejecting the cookie, some web pages may not display properly or the user will not be able to use any website services that require you to sign in. At any moment, you can delete cookies through the configuration of the consent and privacy options available in your browser.

4.3 Non-Cookies technologies

Euronext also enables the use of technologies that perform functions similar to cookie:

  • some are used to determine whether messages have been opened and links clicked on. They do not place information on your device, but may work in conjunction with a cookie to monitor website activity.
  • others are used for tracking and reporting aggregate usage patterns on the Euronext websites. No personal data is collected by these technologies.

 

5. How and Why we process your personal data

The following table details the legal basis ("Legal Basis") according to which and the reasons why ("Purposes") we obtain, collect and process your personal data.

 

 

LEGAL BASIS

PURPOSE

CONTRACT

 

It is necessary to process your personal data to enter into and perform our contracts with you .

 

If you do not wish to provide us with your personal data for these purposes, we will not be able to enter into or perform our contract(s) with you.

We obtain, collect and process your personal data:

  • to process contract or application between Euronext and you;
  • to process applications from the company with which you are connected to list financial instruments (including debt, funds and equities);
  • to process applications for financial products including Legal Entity Identifiers (LEI), International Securities Identification Numbers (ISIN) and Net Asset Valuations (NAVs);
  • to manage, administer and maintain the ISEdirect system;
  • to review and publish announcements;
  • to process your application to participate in the IPOready Program;
  • as part of the programs organized by Euronext related to the activity of the financial markets (notablyTechshare, FamilyShare and issuance of attestations to the training courses attached to them);
  • provide you with access to Euronext websites and to enable you to use them;
  • test and improve the effectiveness of Euronext websites and to monitor metrics such as numbers of visitors, traffic data and demographic patterns;
  • to process your application to participate in dedicated programs organized by Euronext; and
  • for invoicing, billing and commercial purposes.

LEGITIMATE INTERESTS

 

We process certain of your personal data on the basis of our legitimate interests, such as in pursuit of our business or security interests or in the framework of the execution of a contract with a company with which you are connected.

 

Where we process your personal data in pursuit of our legitimate interests we determine if such processing is necessary and we carefully consider the impact of our processing activities on your fundamental rights and freedoms. We will not process your personal data where our legitimate interests are outweighed by the impact on your rights and freedoms (unless otherwise required or permitted by law).

 

We obtain, collect and process your personal data in order to:

  • to process contract or application between Euronext and the company with which you are connected in order for Euronext to provide with the services subscribed such as but not limited to:
    • applications from a company with which you are connected to become a Member of Euronext;
    • applications from the company with which you are connected to list financial instruments (including debt, funds and equities) on Euronext;
  • to process compliance of the company with which you are connected to the provision of the contract signed;
  • provide you with access to Euronext websites and to enable you to use them;
  • test and improve the effectiveness of Euronext websites and to monitor metrics such as numbers of visitors, traffic data and demographic patterns;
  • provide you with information (e.g. newsletters, reports, statements and other material which you sign up to receive …);
  • respond to your enquiries;
  • conduct market research surveys linked to the services subscribed by the company with which you are connected ;
  • maintain a list of our business contacts;
  • tailor our services to match your requirements;
  • create products or services that may meet your needs;
  • to process your job/candidate application including to contact you in relation to interviews and/or offer you a job after the interview stage or to process any references you provide to us in the context of recruitment;
  • maintain the security and integrity of our premises, infrastructure and systems, and the safety of our employees, by using security measures including CCTV cameras.

LEGAL AND REGULATORY OBLIGATIONS

As a regulated company, we obtain, collect and process your personal data to comply with legal and regulatory obligations applicable to Euronext.

 

CONSENT

Where applicable, we obtain, collect and process your personal data on the basis of consent for some specific marketing purposes (i.e. proposal of products & services, invitation to events…).

 

 

6. Disclosure of your personal data

We may disclose your personal data to other companies of the Euronext Group.

 

We may also disclose your personal data to third parties in relation with the purposes for which personal data are processed including:

    • regulatory authorities and law enforcement agencies;
    • our trusted third party service providers and our IT service providers;
    • third parties involved in financial market activities;   
    • third parties involved in hosting or organizing events or courses;
    • professional advisors such as tax or legal advisors, consultants and accountants, and
    • any prospective buyers of Euronext or the business of Euronext.

 

7. Transfer of your personal data

We store and process your personal data on servers located within the European Economic Area (the "EEA"). We only transfer your personal data outside the EEA where the European Commission has decided that the third country in question ensures an adequate level of protection in line with EEA data protection standards or where there are appropriate safeguards in place to protect your personal data.

We may transfer the personal information we collect about you to recipients in countries other than the country in which the information originally was collected. Those countries may not have the same data protection laws as the country in which you initially provided the information. When we transfer your information to recipients in other countries (such as the U.S.), we will protect that information as described in this Privacy Policy and will comply with applicable legal requirements providing adequate protection for the transfer of personal information to recipients in countries other than the one in which you provided the information, including by selecting service providers that are located in a country recognized by the European Commission as providing an adequate level of data protection or by implementing appropriate safeguards based on the European Commission’s Standard Contractual Clauses, where applicable. Subject to applicable law, you may obtain a copy of these safeguards by contacting us as indicated below.

Euronext US Inc. and its subsidiaries Euronext FX Inc., Euronext Markets Americas LLC, and Euronext Market Services LLC are certified under the EU-U.S. and Swiss-U.S. Privacy Shield frameworks developed by the U.S. Department of Commerce, and the European Commission and the Swiss Federal Data Protection and Information Commissioner, respectively, regarding the transfer of personal information from the EEA, UK and Switzerland to the U.S. Click here to view our EU/Swiss-U.S. Privacy Shield Privacy Policy.  As of July 16, 2020, we no longer rely on the EU-U.S. or Swiss-U.S. Privacy Shield to transfer personal data from the EEA, UK or Switzerland to the United States.

Furthermore, pending the potential introduction of adequate safeguards for the transfer of personal data to the United Kingdom (such as an adequacy decision), Euronext undertakes to regulate such transfers through the introduction of Standard contractual clauses for the transfer of personal data from the community to third countries (controller to controller transfers) (2004/915/EC) or Standard contractual clauses for the transfer of personal data from the community to third countries (control-ler to processor transfers) (2010/87/EU).

 

8. Retention of your personal data

 Generally we shall retain your personal data for a period of seven years after the later of: (i) the conclusion of your relationship with Euronext; or (ii) the conclusion of the relationship between Euronext and the company with which you are connected. However to determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means and the applicable legal requirements.

 

9. Security of your personal data

Your personal data are dealt with in confidence and Euronext has taken appropriate technical and organizational security measures to protect your personal data against loss, misuse, alteration and/or destruction. These include, but are not limited to:

  • Installing a firewall to prevent unauthorized access to our systems;
  • Using secure servers;
  • Ensuring the Personal Data are stored in physically secure accommodation.

Please be aware that the security measures mentioned above apply to systems under the control of Euronext, but that Euronext cannot ensure the security nor confidentiality of any information during its transmission when transmitted via means not under its control, notably the Internet, and that you are aware that data transmitted via such means may be intercepted by third parties.

If Euronext becomes aware of any security breach which results in unauthorized access of your personal data, Euronext will endeavor to inform you.

Euronext websites may provide hyperlinks to websites from other companies or persons. This policy does not apply to the use of such websites and we are not responsible or liable for any processing of your personal data via these third party websites.

In addition, if you share content from the Euronext websites via social media, your personal data will be visible to those visiting your personal pages on these social media websites. Euronext is not responsible or liable for any processing of your personal data via such media. This policy does not apply to the use of such social media.

 

10. Your rights and How to exercise them

The table below sets out the rights which you have to address any concerns or queries with us about our processing of your personal data. Please note that these rights are not absolute and are subject to certain exemptions under applicable data protection law.

RIGHT

FURTHER  INFORMATION

RIGHT TO BE INFORMED

You have the right to know your personal data is being processed by us, how we use your personal data and your rights in relation to your personal data.

RIGHT OF ACCESS

You have the right to ascertain what type of personal data Euronext holds about you and to a copy of this personal data.

RIGHT TO RECTIFICATION

You have the right to have any inaccurate personal data which we hold about you updated or corrected.

RIGHT TO ERASURE

In certain circumstances you may request that we delete the personal data that we hold on you. You have also the right to give post-mortem instructions regarding your personal data.

.

RIGHT TO RESTRICTION OF PROCESSING

You have the right to request that we stop using your personal data in certain circumstances including if you believe that the personal data we hold about you is inaccurate or that our use of your personal data is unlawful. If you validly exercise this right, we will store your personal data and will not carry out any other processing until the issue is resolved.

RIGHT TO OBJECT

Where we rely on our legitimate interests to process your personal data, you have a right to object to this use. We will desist from processing your personal information unless we can demonstrate an overriding legitimate interest in the continued processing.

RIGHT TO DATA PORTABILITY

In case the processing is based on your consent or a contract conclude with you, you may request us to provide you with certain personal data which you have given us in a structured, commonly used and machine-readable format and you may request us to transmit your personal data directly to another controller where this is technically feasible.

 

You can exercise any of these rights in accordance with the “Data Subject Rights Request Information Procedure

•submitting a request through the following form.

•sending a request to us at dpo@euronext.com .

•By sending a letter to the following address:

Euronext
Compliance Department
Data Protection Officer
14, place des Reflets – CS30064
92054 Paris la Défense.

 

Furthermore, you may also submit a complaint to the competent Data Supervisory Authority.

 

11. Applicants

This section only applies to personal data which you may provide directly to us or via third parties, in the following cases :

  • You participate in a Euronext recruitment initiative
  • You voluntarily submit your resume to a representative of Euronext on an ad hoc ba-sis
  • You apply for an advertised job
  • A recruiter provides your resume or details to Euronext
  • Euronext finds your CV / details in online searches e.g. LinkedIn
  • You are referred to an open position by an employee as part of the Euronext Referral Program.

 

This section applies:

  • to any and all job applications submitted and recruitment initiatives co-ordinated by Euronext,
  • up to the point at which we decide not to continue the recruitment process with you or when you start working for us (if applicable). On this latter case, the way we process your Per-sonal Data will no longer be dealt with under this Statement, but will instead be governed by our Data Privacy Notice.

IMPORTANT: sections 4, 7, 9, 10, 12 and 13 of this Privacy Statement apply to Applicants.

11.1 The personal data we process

As part of the recruitment and job application process, we collect the Personal Data that you / your agency / your referrer submit to us, which may include:

PERSONAL DETAILS

This may include general Personal Data such as your name, gender, residential address, email address, contact telephone numbers, nationality, marital status, etc.

DETAILS ABOUT YOUR PREVIOUS EMPLOYMENT

Such as the former company names, length of service, business titles and details on your previous roles.

QUALIFICATIONS

Such as your skills, education, the languages you speak (including your level of proficiency), your eligibility to work in a particular country (e.g. minimum legal age to work, citizenship or visa details), your experience in the job you apply for and other industries, etc.

PREFERENCES

Such as positions you may be interested in, information about when you may be available to interview and/or start date for Euronext or work on ongoing basis (e.g. full or part time or on weekends), whether you are open to relocation or working remotely, whether you are willing to travel for work and whether you have your own transport.

PUBLICLY AVAILABLE INFORMATION

Details about you which we gather from publicly available sources over the internet and your social media accounts where such searches are relevant to the job you have applied for within Euronext.

MEDICAL RESULTS

Where legally applicable (Portugal, United Kingdom and Ireland), results on aptitude and/or pre-employment medical tests which we may ask you to undergo after accepting our offer of employment.

OTHER INFORMATION

Details you may provide us in response to our queries or questions at interview stage (including information about you which we gener-ate throughout the interview and/or recruitment process), at refer-ence check stage, to complete psychometrics tests (where applica-ble) or details required where mandatory in the respect of local requirements laws (e.g. Fitness & Probity eligibility in Ireland)

If you apply for a position through the “Apply with LinkedIn” option, we may use the information you have previously provided to LinkedIn to populate your application. You are free to remove some details.

The main mandatory information we need to proceed with your recruitment is your resume. You may remove personal data from your resume.

It is necessary for us to process your Personal Data in order to assess your job application and/or include you in a recruitment initiative. Ultimately, it may also be necessary for us to process your Personal Data in order to take steps to offer and enter into a contract of employment with you. In the event that you do not wish to provide us with your Personal Data for the purposes outlined in this Statement, we will not be able to assess your job application and/or include you in a recruitment initiative and/or offer you a contract of employment.

Please note that should you include information you think is relevant to your job application or the recruitment initiative, including cover letters, references from your previous employers and other documents you see fit. For information containing Personal Data, we will hold and process any such Personal Data in accordance with the terms of this Statement.

11.2 How and why we process your personal data

The following table details the key context for which ("Legal Basis") and why ("Purposes") we collect, obtain and process your Personal Data within Euronext. The third parties and those within Euronext with whom we may share your Personal Data ("Recipients") are detailed in section 6 (Disclosure of your Personal Data) of this Statement.

 

LEGAL BASIS

 

 

PURPOSE

 

LEGITIMATE INTERESTS

It is necessary to process your Personal Data where it is necessary for the purpose of initi-ate and facilitating the recruitment process.

We obtain, collect and process your Personal Data:

  • to process your job application, including to contact you in relation to interviews and/or offer you a job after the interview stage ;
  • to assess your Personal Data against vacancies which we think may be suitable for you ;
  • to request information from third parties such as qualifications and references ;
  • to carry out background checks which aim to verify details you have provided to us, potentially using third party sources in UK & US. You will be notified in advance of the use of third parties for the background check.
  • to retain your information in order to contact you in relation to future vacancies within Euronext Group that may be of interest to you;
  • to collect feedback on and evaluate the recruitment process ;
  • to promote internal and external recruitment events such as job fairs, campus events… ;
  • where legally applicable (Portugal, United Kingdom and Ireland), to assess if you are fit to work or not fit to work (e.g. where you suffer from a health condition which may affect your work capacity).

 

COMPLIANCE WITH A LEGAL OBLIGA-TION

It is necessary to process your Personal Data in order to comply with legal obligations im-posed on us as an employer under applicable Irish and European Union law.

We obtain, collect and process your Personal Da-ta in order to comply with legal obligations, which may include:

  • to comply with European Union employment, equality and health & safety law ;
  • to comply with European Union Tax Law ;
  • to comply with other applicable European Un-ion laws ;
  • to comply with the Fitness and Probity re-quirements (applicable only in Ireland).

 

IMPORTANT:
When we process your Personal Data based on our legitimate interests, we make sure to consider and balance any potential impact on you and your data protection rights. We will not use your Personal Data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted by law).
We will only use your Personal Data for the purposes for which we collect it (as outlined in this section), unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your Personal Data for an unrelated purpose, we will notify you in accordance with section 10 of this Statement and we will explain the legal basis which allows us to do so.

11.3 Disclosure of your personal data

We may disclose some or all of your Personal Data to the following parties :

  • Internal business units such as Human Resources, IT, Finance/Payroll, Managers, sys-tem administrators, our trusted third party service providers and our IT service providers;
  • Your previous employers when you have provided them as a reference third parties that may be contacted to provide additional information related to your previous work experi-ences;
  • Recruitment agencies;
  • Regulatory authorities:
  • Outsourced service providers who assist Euronext with recruitment initiatives and cam-paigns such as recruitment agencies, technical test assessment, background check and health assessment companies (where applicable);etc.
  • Professional advisors such as legal advisors, consultants and accountants.

 

11.4 Retentinon of your personal data

Where you are a successful job applicant, the Personal Data generated by us and provided by you over the course of the job application/recruitment process will be retained by us for the purpose of your contract of employment. Such Personal Data will be retained in accordance with our Staff Data Protection Policy and Retention Policy (which will be available to you when you commence employment).

Where you are an unsuccessful job applicant, we will retain your Personal Data for a period of up to 12 months after it is determined that your application has been unsuccessful for the purposes of both contacting you in relation to future vacancies within Euronext which we think may be of inter-est to you and, for the purpose of defending any potential employment equality claims.

Please note that in certain circumstances, we may hold your data for a longer period, for example, if we are processing an ongoing claim or believe in good faith that the law or a relevant regulator may reasonably in our view expect or require us to preserve your Personal Data.

 

12. Changes to this Statement

We may occasionally update this Privacy Statement to reflect changes in our business or to comply with applicable law and regulations. We therefore advise you to review this statement regularly to ensure that you are updated with any changes.

 

13. Questions and Requests

Should you have any questions or requests about this policy, please contact us via dpo@euronext.co %6d" rel="nofollow"> dpo@euronext.com .

 

 

 

 

Annex – List of Euronext Group Companies

 

Euronext Amsterdam N.V.

Euronext Brussels N.V./S.A.

Euronext Corporate Services B.V.

Euronext Hong Kong Ltd

Euronext IP & IT Holding B.V.

Euronext Lisbon, Sociedade Gestora de Mercados Regulamentados, S.A.

Euronext London Ltd

Euronext N.V.

Euronext Paris S.A.

Euronext Market Services LLC Euronext Technologies Holding, S.A.S.

Euronext Technologies Ltd

Euronext Technologies S.A.S.

Euronext Technologies Unipessoal, Lda

Interbolsa, Sociedade Gestora de Sistemas de Liquidaçao e de Sistemas Centralizados de Valores Mobiliários, A.S.

IR Soft Ltd

The Irish Stock Exchange plc., t/a Euronext Dublin

Oslo Børs ASA

Oslo Market Solutions ASA

Centevo AB

FishPool ASA