Dublin Facilities Manager (Maternity cover)

Job Purpose

·To provide cost effective and efficient Facilities operation services within Euronext Dublin properties;

• Assist departments with existing projects and manage project budgets;

·Manage Facilities annual budget to business requirements ensuring that the department maintain optimum balance, cost and flexibility within the department and third party contractors;

• Support Events team where and if needed;
• Crisis Management where facilities management is paramount

Key Accountabilities

• Management of total Facilities Management operation and budget within Dublin office; including supervision of facilities staff and contractor staff, event management as needed, client and tenant relations.
• Management of daily Facilities operation (internal functions, cleaning, catering, hospitality, visitor’s reception and switchboard, premises) ensuring that all in-house services provided are efficiently performed and implement changes when required to improve the service;
• Manage Facilities operational department budget ensuring that costs do not exceed the annual budget;
• Manage Facilities procurement process ;
• Collaborate with departmental managers, heads of departments and directors relating to any Facilities requirements or special projects.
• Play a central role in crisis management when incidents require facilities management decisions.

Knowledge, Skills and Experience Required

Knowledge:

• Comprehensive working knowledge in facilities operations, budget management, vendor management, and contract negotiation

• Strong organisational and time management skills to coordinate multiple services and projects efficiently.
• Excellent interpersonal skills for liaising with staff, tenants, contractors and senior management.
• Problem-solving and decision-making abilities, particularly in pressurised and/or crisis situations.
• Attention to detail and ability to implement improvements in service delivery.
• Trusted individual on company money laundering and gift policy.
• Able to adapt within job responsibilities

• Proven experience in facilities management, ideally within a similar office environment or company size.
• Track record of managing budgets and procurement processes.
• Experience in supervising facilities staff and contractors.
• Previous involvement in tenant management and event coordination.
• Demonstrated ability to lead projects and manage crisis situations related to facilities.