Executive Assistant

You will complete a broad variety of tasks supporting the CEO:

• Managing and optimising the CEO agenda, including coordination with multiple stakeholders to schedule internal and external meetings
• Making travel arrangements and arranging detailed travel itineraries including accommodation, agendas and documentation
• Completing expense reports and handling procurement and payment issues
• Providing assistance in other areas as requested by the CEO, including support during internal or client events

Knowledge, skills and required experience:

• Strong desire to build a career as an Executive Assistant
• Fluent in Portuguese and English (spoken and written) with excellent communication and writing skills. Fluency in French is an advantage.
• Demonstrated ability perform well and meet deadlines in a fast-paced and results driven environment
• Strong organisational skills with ability to perform and prioritize multiple tasks
• Experience in working with international teams is an advantage
• Strong proficiency in MS Outlook, MS Teams, Word, Excel and PowerPoint
• Excellent attention to detail
• Strong interpersonal skills and ability to build relationship with stakeholders including staff, board members and external partners
• Ability to conduct research and present data in a succinct and well-written manner
• Ability to work independently
• Proven ability to handle confidential information with discretion